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Why Should You Develop a Hotel Management Software for Your Hotel and Restaurant?

The heart of your hotel business is your hotel software. It assists you in streamlining your hotel operations, managing your staff, increasing revenue, and much more. Furthermore, it is critical not only for your own day-to-day operations but also for the overall guest experience. Lets learn in this blog why hotel management software is important for your business 

What is Hotel Management Software?

Put simply, hotel management software refers to any software package that is designed to assist with the day-to-day management of a hotel, resort, or similar property. Examples of this include property management systems (PMS), revenue management systems (RMS), rate shopper software, reputation management software, and channel managers. 

These solutions are popular within the hotel and hospitality industry, allowing tasks that previously needed to be carried out manually on paper to be performed digitally – typically with some degree of automation.

Benefits of Hotel Management System Software

  • Better Revenue Management

The hotel management software project can incorporate a successful revenue management strategy. It is easier to create a flexible room pricing strategy with the use of several pricing tools, and revenue generated per room can be maximized. Meanwhile, in this competitive industry, accurately pricing rooms is critical, and this can be accomplished quickly with the help of these tools.

  • Real-time results

With Custom software development, High-performance computers combined with a high-performance hotel system would undoubtedly provide real-time results for any transactions such as saving data inputs, updating, or deleting data entries.

  • Increased Online Presence

This system does a fantastic job of boosting a company’s online presence. When management software is integrated with your hotel website, accepting direct bookings made online becomes easier as well as a user-friendly website can be developed. This improves your search engine ranking while also allowing more travelers to explore your property while searching for hotels online. Hire Digital Marketing Services to take your business to heights online.

  • Accurate Daily Revenue Reports

Hotel managers have accurate daily revenue reports that can be shown or printed thanks to the real-time and error-free features.

  • Increased Revenue

Hotel management software can not only help you save money, but it can also help you increase the amount of revenue you generate. For example, revenue management systems can help you optimize pricing and distribution by combining historical data, existing data in the books and industry data to accurately forecast demand.

  • Customer Experience Enhancement

Another advantage of hotel management software is that it can significantly improve the customer experience you provide. The use of mobile hotel check-in and check-out systems, which allow for much more seamless arrivals and departures, is one of the most obvious examples of this.

Also Read: – Point of Sale (POS) Software Development For Retail Business – Cost & Features.

Types of Hotel Management Software Development

Types of Hotel Management Software Development

The development of various hotel management software has been aided by technological advancements. These systems automate hotel operations and are appropriate for all property types, including hotels, motels, restaurants, resorts, hostels, B&Bs, serviced apartments, guest houses, hotel chains, and vacation rentals.

However, the three most common ones are listed below.

1. Cloud-based hotel management software: The next-generation hotel PMS software is generally available as a SaaS (Software as a Service) platform in the cloud. It can be accessed from any computer, smartphone, or tablet at any time and from any location.

2. On-premise hotel management software: The on-premise, also known as the desktop or legacy-based hotel system, is a software application that runs on your computer systems without the need for an internet connection. It is only available on desktop computers

3. Hosted cloud hotel management software: This system is hosted on servers, allowing hoteliers to work with a single, scalable system. It can be accessed from a computer, smartphone, or tablet using a web browser.

Features of Hotel Management Software

Features of Hotel Management Software

Intuitive & easy-to-use interface:

When selecting mission-critical software for a hotel management, the most important factor is a user-friendly interface. More mistakes will be made if your hotel software is complex and confusing, costing you more money. Get Website Design and Development services from top development companies.

Also Read: – The Features and Benefits of On-Demand Hospitality Software Development in 2021

Booking Engine:

Booking Engine: Hotels can develop their own booking engine or hire a mobile app development company to do so. Users can book hotels directly from the app by sharing their requirements and selecting the room of their choice. The ability to pay in-app is also available.

Guest profiles

Are you attempting to increase guest loyalty? Guest profiles keep track of your guests’ contact information, stay history, and even preferences so you can provide a more personalized experience during their next visit. Even better, a guest profile with your guests’ stored CCs will make it even easier for returning visitors.

Restaurant POS:

Because the customer is staying in a hotel, he can use the hotel’s amenities such as restaurants, salons, spas, and bouquets without having to make immediate payments. All expenses are saved in the system and added to the final bill, which can be paid upon departure, thanks to the POS system’s integration with the hotel management system.

Clear visibility of the grid

Adding regional special events, highlighting returning guests, and identifying guests who haven’t paid their bills are all features your grid should enable by default. You should be able to quickly and easily see key information about your guests using your grid.

Reservation management:

perhaps the most important PMS features. Hoteliers can eliminate the need for a paper reservation book by storing all of their reservations digitally. You should be able to set rates, control availability, offer promotions, and visualize reservations on a calendar within reservations management.


The hotel can, for example, ask customers to leave a review of their hotel experience via SMS or email. The process becomes easier to manage when a feedback engine, such as Tripadvisor, is integrated into the app.

Also Read: – Modernize your Hotel & Restaurant by Developing an Online Booking App in 2021.

Advanced Features of On-Demand Hotel Management System Software

  • Hotel: Room Information, Navigation, Amenities Offers & Promotions, Pictures/Videos.
  • Near By Attractions, shopping, restaurants, ATMs, and landmarks are all close by.
  • Travel Desk: Event Calendar, Sight-Seeing, Local Attractions, Local Guide Booking and Vehicle Booking are all available at the Travel Desk.
  • Pickup & Drop Points: During check-in, checkout, and other sight-seeing events, you have the option of selecting a pickup and drop-off location.
  • Panic Button: One of the most important security features is that in the event of an emergency, an alarm is sent to the five registered users’ mobile phones, and the user’s location is delivered within 5 to 10 seconds.
  • Room Services: Reserve a table, place orders, upgrade your room, check-in early, check out late, and request extra services.
  • Billings: Guests can check their bills, download invoices, and pay their bills using the guest app.
  • Rating & Review:  Guests can rate and review the hotel using the guest app/software.

Also Read: – Why you need an online restaurant table booking system in 2021.

Conclusion – 

Once you’ve decided on the features and functionalities, you’ll need to find a hotel management software development company to assist you in putting everything together.

If you’re looking for the best Software development company in California? 

ThinkStart Private Limited is a leading Software development company in California, is the right development partner for you. You’ll be ready to take on the world of hospitality with ThinkStart’s team of skilled and experienced software/app developers, designers, and QA testers.

Contact us to bring reality to your idea- [email protected].


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May 2024